Are you exhausted by the constant video calls? Are you experiencing Zoom fatigue? It’s not surprising. At our regular workplace, we had the much needed change for our eyes. The day may have started with a short conversation in the hallway before the laptop was turned on. In-person meetings broke up the screen time. There’d be walks to colleague’s office or going out for lunch with the team. A lot of different experiences for our eyes. With many of us still working from home, complaints about eye strains have increased. Here are 7 tips to improve online meetings for you and your team:
1. Is a meeting necessary?
That could have been a meeting. Remember when colleagues questioned why a meeting was called in. An email or phone call would have been sufficient. Before inviting for an online meeting, ask yourself if there’s no alternative.
2. Reduce the length of the meeting.
Calendars have the durations of a meeting predefined. Whether yours is set to 30 minutes or 60 minutes, shorten meetings by 5 or even 10 minutes. This gives participants a bio break, an opportunity to make a cup of tea or to simple move before the next meeting starts.
3. Follow the agenda.
At the beginning of the online meeting, outline the agenda and encourage active participations relevant for the topics. It’s difficult enough to get side-tracked in person. Losing focus online adds another level of meeting frustration.
4. Decide which meetings require “camera on”.
Online meetings exhaust us since we not only look at everyone one else. Participants are worried how they look, what’s happening in the background. A blurred background can disguise unexpected appearances by children and cats.
5. Hide yourself to avoid Zoom fatigue.
Another great approach is to stop showing oneself on Zoom, if cameras have to be turned on. This way, everyone is still visible to the other participants without having to look at themselves, too.
6. Let participants decide if their camera will be on.
Give employees a choice if they want to turn their camera on. We’re all adults and should be allowed to make that decision ourselves, right?!
7. Conduct walking meetings.
Without the pressure of having to always turn the camera on, participants can log in from their phones and walk around the house. It gives the body a break from the sedentary position. The movement increases our blood flow and consequently delivers more oxygen to our brain. This in return brings us new creativity and allows us to see an issue from a different perspective. Even working while standing can help improve our blood flow.
Witness how these changes are improving the quality of the meetings and reducing the dreaded Zoom fatigue. You’ll see the impact in your employees’ well-being and the quality of their work, too. Being able to focus on meaningful activities, you team members can contribute to your organisation’s success.
Contact us and find out how we can support your company’s growth with customised well-being programmes for your leaders and employees.