How to increase your team’s productivity

Many businesses are being asked to do more with less. Is your organisation one of them?

US-based companies lose 20-30 per cent of their revenue due to inefficiency. It is expected that this number is even higher in this region. It is high time for companies, whether an SME or a large corporation to tackle the issue and increase the team’s productivity with these 5 tips:

  1. Set realistic expectations

Start with the basics. It is too often ignored! During the induction, companies outline the expected behaviour and describe the organisation’s culture to new joiners. For existing employees, however, line managers don’t reiterate their performance expectations throughout the year. With many organisations still in the initiation phase of setting 2018 goals, line managers can use this period, set SMART goals and again define standards and expectations.

  1. Create clarity

Throughout the year, line managers can increase their team’s productivity by clarifying roles and responsibilities. This can be done through a job description, team meetings and/or project charters. As the team is getting a deeper understanding about their interconnectedness of their contributions, they can review processes and identify duplication and waste before recommending process improvements.

  1. Enable the individual

Line managers need to support the individual to create a well-functioning and highly performing team. As such, line managers can conduct a knowledge gap and training needs analysis. Assessing the knowledge and skills of each employee, the line manager decides what training the employee requires. Training does not have to be formal classes only. Online courses, webinars, product demos and tutorials, lectures, articles and books can be a cost-effective (if not even free of charge) alternative.

An employee will also need to have the required tools to perform to increase their productivity. This includes providing the appropriate software packages, but also access rights to the required systems and data, access to the client’s database to arrange sales calls and the freedom to make decisions.

  1. Effective communication

All too often, we find ourselves in meetings that should have been an email or a phone call. We spend too much time in meetings with no concrete actions as an outcome. This year, reduce the number of meetings and change the standard meeting time to 30 minutes. If this is already in place, shorten it to 20 minutes.

Being bombarded with information from all sides and all times of the day, communication with the team needs to be clear and precise to avoid confusion. This cannot be underestimate in a region with as many different native languages and cultures. As with the expectations mentioned above, line managers can use this time to define how to handle requests, e.g. those marked “urgent”, which seems to be the norm in many organisations.

Throughout the day and week, line managers can use constructive feedback when there’s an opportunity for an improvement and help an employee become more efficient and effective. Instead of the dreaded monthly or annual performance review, line managers can have informal chats or check ins with their team (individual employee and entire team) and use these observations to take corrective actions as well as lead the activities over the coming days, weeks and months.

  1. Motivate them

Finishing work on time is for many employees their motivation. This, however, does not mean they’re productive during working hours. Line managers, possibly together with HR, need to identify ways to recognise and celebrate the team’s achievements and motivate them. While this could be an extra (financial) incentive, it may set the wrong tone and non-financial rewards may be more appropriate. Team lunches foster communication and team working, too. Karaoke events or sporting competitions, in particular against other teams within the organisation, are fun and promote the team spirit.

Can’t afford to waste time and money due to team and process inefficiency? Are you looking for a more engaged and more productive team? Call us on +971-52-2516322 and find out how we can help you develop a high performing culture reflected in increased sales and revenue.

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